Research Grants Manager

  • Full Time
  • Chicago
Position Summary

The Research Grants Manager is responsible for oversight and management of the ABTA’s research grant processes, developing and maintaining procedures, which ensure the integrity of the organization’s grant-making policies, facilitating payments, developing and maintaining external and internal relationships with stakeholders, preparing general research correspondence, preparing research summaries and analyses, and maintaining research contacts in Raiser’s Edge. The incumbent will be an organizational ambassador in the medical, scientific, patient, volunteer and donor communities and work closely with Mission team members to achieve Mission-related programming goals. Additionally, this position is responsible for historical record keeping of the organization’s grant-making, charting research trends, capturing outcomes metrics, and making recommendations to the Chief Science Officer regarding policies, procedures and best practices.

Position Duties and Responsibilities
  • Independently manage ABTA’s research grant-making procedures in accordance with established policies and business rules, provide recommendations and support in identifying programmatic efficiencies, and ensure the integrity of grant-making policies
  • Prepare pre- and post-award documents and, in collaboration with ABTA’s Marketing and Communications team, prepare relevant research material in various formats for the ABTA website, distribution to ABTA constituents via Blackbaud’s Luminate Online, various social media outlets and other relevant websites.
  • Work closely with the Chief Science Officer on research grant budget management and planning
  • Manage the ABTA grant application processes, grant inquiries, the collection and reporting of outcomes metrics, and general research correspondence
  • Work closely with the Development team to manage research grant-related donor relationships
  • Serve as a liaison to scientific experts engaged in our research grant application process, reviewing ABTA materials and speaking at ABTA events.
  • Serve as a liaison between past and present ABTA supported researchers and the organization
  • Manage the ABTA Alumni Research Network program, planning for its growth and sustainability
  • Develop and maintain the necessary organizational lines of communication to ensure efficient management of ABTA’s awards
  • Actively participate in Mission team programmatic activities, translating the value and impact of ABTA’s research funding to our constituency and staff
  • Prepare notification letters and maintain the payment schedule for grantees
  • Maintain and update historical grant databases, relevant files, grant applications, FAQ and scoring materials
  • Create, maintain and disseminate a research Standard Operating Procedures handbook for the department and stakeholders
  • Collect and maintain research-relevant contacts in Raiser’s Edge and other databases
  • Provide research program data, summaries, analyses, trends, and other relevant materials for interdepartmental and stakeholder communications
  • Prepare and monitor internal small project budgets
  • Provide general support to the Chief Science Officer and participate in ABTA organization meetings
  • Other duties and responsibilities to support the research program, as needed
Knowledge / Skills / Abilities
  • Bachelor’s degree in a scientific field (i.e., biology, general science, earth sciences)
  • Must have 3 to 5 years of experience in nonprofit research grant-making, demonstrating increasing responsibility for the successful execution of mission-driven research efforts
  • Ability to independently manage multiple projects with multiple priorities and objectives
  • Excellent oral and written communication skills and organizational skills
  • Advanced computer skills, including MS Office (Word and Excel), Raiser’s Edge, Blackbaud’s Luminite Online, Internet research, mail merge, tables, with basic knowledge of creating formulas and charting.  Grant software experience is a plus. Must demonstrate a positive outlook, enthusiasm, and be self-motivated
  • Intermediate to advanced project management skills required
  • Ability to work effectively in an ever-changing environment
  • Ability to represent ABTA in a professional capacity with healthcare professionals and the scientific community
  • Ability to communicate and interact well with socially, culturally, and professionally diverse groups and individuals
  • Working knowledge of grant processes and literature search engines
Work Environment

Work environment may involve moderate risks or discomforts, which require special safety precautions (e.g., automobile and airplane travel).  This position may require some travel, up to approximately 5 to 10% travel. Occasional evenings and weekends may be required. Additionally, while performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.  The noise level in the work environment is usually moderate.

Physical Demands

Work requires some physical strain such as long periods of sitting and walking while handling company business.  The employee must occasionally lift and/or move up to 50 pounds, including boxes of ABTA literature and supplies for various events.  Specific vision abilities required by the job includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


Equal Opportunity Employer

ABTA, inconformity with applicable laws, is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, sexual orientation, age, religion, national origin, or disability.

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